Executive Assistant

Job Locations US-MA-Cambridge
Job Post Information* : Posted Date 1 month ago(10/22/2021 3:07 PM)
# of Openings
Job Post Information* : External Company URL
Location : Address
10 Wilson Road


Civetta Therapeutics (located in Cambridge, MA) is developing novel therapeutics targeting beta-propeller domain proteins, a class of highly conserved structural proteins that are implicated in multiple types of cancer, neurodegenerative and metabolic diseases.  Backed by Deerfield Management, Civetta was founded by William Sellers (Broad Institute and Dana-Farber Cancer Institute) and Eric Fischer (Dana Farber Cancer Institute and Harvard Medical School) with the mission to leverage the wide array of biologic functions in which propeller proteins participate to discover impactful new medicines for patients. 

We are building a team of talented, dedicated employees who share our vision and our passion to discover groundbreaking new drugs.  If you are an accomplished professional that can bring significant energy, passion and expertise to the team, we welcome the opportunity to consider you for a position.

The Position

We are seeking an experienced and creative administrative professional with an eye for detail and excellent multi-tasking skills.  This is an excellent opportunity for individuals looking to work in a fast-paced, dynamic biotech environment. 



  • Serves as the primary support professional for the CEO and other members of the C-Suite, handling details of a highly confidential and critical nature to the company
  • Prepares internal and external documents with and on behalf of members of the executive committee and/or Board meetings
  • Assists the executive team with:
  • Scheduling, coordinating and managing logistics for meetings and interviews 
  • Executive team communications, including responding to emails 
  • Coordination of all travel plans and other corporate events 
  • Revision and design of presentations, spreadsheets, and documents 
  • Maintains relationships with company partners such as travel vendors, office supply vendors, etc.
  • Provides project management services to support business development process from initial target outreach through close including due diligence
  • Maintains and manages the general office, including ordering and tracking office supplies 
  • Coordinates new hire on-boarding
  • Maintains an organized filing system of paper and electronic filing 
  • Is prepared and excited to jump in and help out with any tasks/projects as needed  


Required qualifications:

  • Minimum of 4+ years as an executive assistant working directly with and reporting to C-suite
  • Strong expertise with MS Office suite - Word, Excel, PowerPoint, Outlook & Calendar management
  • Extensive experience with videoconference scheduling and platforms
  • Significant experience in previous roles that require discretion, independent thinking and decisive action 
  • Excellent verbal and written communication skills 
  • Outstanding organizational abilities 
  • Resourceful: reaches out and over to get things done; asks for help or clarification when needed 
  • High level of professionalism 

 Preferred qualifications:

  • Prior experience in biotech or pharmaceutical industry; experience in a startup strongly preferred 

Civetta Therapeutics provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to religion, race, creed, color, sex, sexual orientation, alienage or citizenship status, national origin, age, marital status, pregnancy, disability, veteran or military status, predisposing genetic characteristics or any other characteristic protected by applicable federal, state or local law.


Notice to Third-Party Recruiters/Staffing Agencies: Recruitment is managed through Civetta Therapeutics’ Human Resources department. Resumes will only be accepted from staffing agency/recruiters if there is a signed contract in place. Recruiters are requested to not contact our hiring managers or employees directly to inquire about open positions or to present candidates. In the event a staffing agency/third-party recruiter submits a resume without a contract in place, the candidate submitted will be considered unsolicited and treated as if the candidate submitted their resume directly to Civetta, and no fee/payment will be paid. Recruiters interested in working with Civetta Therapeutics can submit their information to contact@civettatherapeutics.com, and we will contact you if needed.






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